Alert Template Library

Introduction

Having templates ready for emergency alerts is crucial for effective crisis communication. These templates serve as a structured framework that enables organizations to quickly disseminate important information to employees, customers, or the public during emergencies. By having pre-prepared templates, agencies and organizations can ensure that key details such as the nature of the emergency, safety instructions, and contact information are communicated clearly and consistently.

The Alert Template Library was developed as a guide to creating alerts to save time and allow users to send well-crafted responses to critical incidents more urgently. This template library contains pre-created message examples for use in Templates, Single Alerts, and Quick Launch. These pre-created messages can be used as-is or modified for your specific needs and/or policies.

When using this template library or creating your own messages, ensure that you include only the most critical, directive information that provides facts and instructions to your targets.

The timing of delivery of emergency messages is also critical to the well-being of your target audience. It is necessary to launch a message quickly in response to an emergency incident. However, consider the urgency of the message since an important message at the wrong time can be disruptive.

It should be noted that messages with Keywords are designed for use with Quick Launch as the information can be filled in prior to sending the alert.

Messages with (_) brackets are free form entry examples, and not considered Keywords that Quick Launch templates would allow for filling in. The (_) placeholders will need to be manually filled in upon alert creation and are included as an example. The {_} brackets are considered Keywords and will be picked up by Quick Launch to fill in.

Test Message-Without Keywords

TEXT: This is a test of the (YOUR COMPANY/AGENCY NAME) emergency alert system. If this were a real emergency, you would be directed to (insert website bitly) for more information.

EMAIL/PHONE: This is a test of the (YOUR COMPANY/AGENCY NAME) emergency alert system. This is only a test. In the event of an actual emergency, you would be given brief details and directed to visit (Emergency Website) for more information and instructions. If you believe you have received this message in error or have difficulty with the transmission of this call, please send an email to (email address). Thank you for participating in the YOUR AGENCY NAME Alert Emergency Notification System.

Test Message-With Keywords

TEXT: This is a test of the {YOUR COMPANY/AGENCY NAME} emergency alert system. If this were a real emergency, you would be directed to {insert website bitly} for more information.

EMAIL/PHONE: This is a test of the {YOUR COMPANY/AGENCY NAME} emergency alert system. This is only a test. In the event of an actual emergency, you would be given brief details and directed to visit {Emergency Website} for more information and instructions. If you believe you have received this message in error or have difficulty with the transmission of this call, please send email to {email address}. Thank you for participating in the {YOUR AGENCY NAME} Alert Emergency Notification System.

Active Shooter/Armed Intruder/Shelter in Place- Without Keywords

TEXT: (YOUR AGENCY NAME) Emergency! A suspect with a weapon has been spotted nearby. If possible, go to a secure location away from doors and windows. Follow instructions from authorities.

EMAIL/VOICE: (YOUR COMPANY/AGENCY NAME) Emergency! There is a suspect with a (type) weapon nearby. [Shots have been fired.] If you are in the park, go into the nearest available building/room and lock the door. If you are not in the park, stay away. THIS IS NOT A TEST! Wait for the All-Clear notification from (YOUR AGENCY NAME) officials or local authorities. For additional information and updates go to (Emergency Website) {End of message}.

Active Shooter/Armed Intruder/Shelter in Place- With Keywords

TEXT: {YOUR COMPANY/AGENCY NAME} Emergency! A suspect with a weapon has been spotted nearby. If possible, go to a secure location away from doors and windows. Follow instructions from authorities.

EMAIL/VOICE: {YOUR COMPANY/AGENCY NAME} Emergency! There is a suspect with a {type} weapon nearby. [Shots have been fired.] If you are in the park, go into the nearest available building/room and lock the door. If you are not in the park, stay away. THIS IS NOT A TEST! Wait for the All-Clear notification from {YOUR COMPANY/AGENCY NAME} officials or local authorities. For additional information and updates go to {Emergency Website} {End of message}.

All Clear- Without Keywords

TEXT: (YOUR COMPANY/AGENCY NAME) Alert ALL CLEAR: The situation is all clear, see email for more information.

EMAIL/VOICE: Should be written real time after event to include summary of event and any safety tips (if applicable)

Building Evacuation – Without Keywords

TEXT: An Evacuation Order is in effect for (location) due to (Incident Type). Please exit the building immediately! Only use stairs and no elevators while evacuating.

EMAIL/VOICE: (YOUR COMPANY/AGENCY NAME) ALERT! The (location) building is now under an Evacuation Order due to (Incident Type)! Please head safely to the nearest exit. If you are on a higher floor, please DO NOT use the elevator at this time and head to the nearest stairwell. Once you are safely outside, please report to the designated staging area. If assistance is needed in evacuation, please reply to this message with the appropriate option.

Building Evacuation – With Keywords

TEXT: An Evacuation Order is in effect for {location} due to {Incident Type}. Please exit the building immediately! Only use stairs and no elevators while evacuating.

EMAIL/VOICE: {YOUR COMPANY/AGENCY NAME} ALERT! The {location} building is now under an Evacuation Order due to {incident type}! Please head safely to the nearest exit. If you are on a higher floor, please DO NOT use the elevator at this time and head to the nearest stairwell. Once you are safely outside, please report to the designated staging area. If assistance is needed in evacuation, please reply to this message with the appropriate option.

Building Evacuation All Clear – Without Keywords

TEXT: The (location) Evacuation Order is now lifted. Employees may enter and return to their normal duties. See email for further information.

EMAIL/VOICE: Should be written real time after event to include summary of event and any safety tips (if applicable)

Building Evacuation All Clear – With Keywords

The {location} office Evacuation Order has been lifted. Employees may enter and return to their normal duties. Thank you for your cooperation.

Biological Threat– Without Keywords

TEXT: (YOUR COMPANY/AGENCY NAME) Emergency! (YOUR AGENCY NAME) has received a biological threat at (location). Prepare to evacuate. Follow instructions from authorities.

EMAIL/VOICE: (YOUR COMPANY/AGENCY NAME) EMERGENCY! A biological threat has been received at (Location). If you are in or near the park, prepare immediately for possible evacuation. Listen for instructions from (YOUR COMPANY/AGENCY NAME) officials or local authorities and follow them quickly and carefully. For additional information and updates go to (Emergency Website) {End of message}.

Biological Threat– With Keywords

TEXT: {YOUR COMPANY/AGENCY NAME} Emergency! {YOUR COMPANY/AGENCY NAME} has received a biological threat at {location}. Prepare to evacuate. Follow instructions from authorities.

EMAIL/VOICE: {YOUR COMPANY/AGENCY NAME} EMERGENCY! A biological threat has been received at {Location}. If you are in or near the park, prepare immediately for possible evacuation. Listen for instructions from {YOUR COMPANY/AGENCY NAME} officials or local authorities and follow them quickly and carefully. For additional information and updates go to {Emergency Website} {End of message}.

Bomb Threat– Without Keywords

TEXT: (YOUR COMPANY/AGENCY NAME) ALERT! YOUR AGENCY NAME has received a bomb threat at [location]. Evacuate if in that building. Follow instructions from authorities.

EMAIL/VOICE: (YOUR COMPANY/AGENCY NAME) EMERGENCY! A bomb threat has been received by YOUR AGENCY NAME. If you are near (location), prepare immediately for possible evacuation. Listen for instructions from (YOUR COMPANY/AGENCY NAME) officials or local authorities and follow them quickly and carefully. For additional information and updates go to (Emergency Website) {End of message}.

Bomb Threat– With Keywords

TEXT: (YOUR COMPANY/AGENCY NAME) ALERT! YOUR AGENCY NAME has received a bomb threat at [location]. Evacuate if in that building. Follow instructions from authorities.

EMAIL/VOICE: {YOUR COMPANY/AGENCY NAME} EMERGENCY! A bomb threat has been received by YOUR AGENCY NAME. If you are near {location}, prepare immediately for possible evacuation. Listen for instructions from {YOUR COMPANY/AGENCY NAME} officials or local authorities and follow them quickly and carefully. For additional information and updates go to {Emergency Website} {End of message}.

Bomb Found– Without Keywords

TEXT: (YOUR COMPANY/AGENCY NAME) Emergency! A bomb has been found at (location). Prepare to evacuate. Follow instructions from authorities.

EMAIL/VOICE: (YOUR COMPANY/AGENCY NAME) EMERGENCY! A bomb has been found at (location). Avoid the vicinity of (location), prepare immediately for possible evacuation. If you are not in the area, stay away. Listen for instructions from YOUR AGENCY NAME officials or local authorities and follow them quickly and carefully. Repeat, a bomb has been found at (location). For additional information and updates go to (Emergency Website) {End of message}.

Bomb Found– With Keywords

TEXT: {YOUR COMPANY/AGENCY NAME} Emergency! A bomb has been found at (location). Prepare to evacuate. Follow instructions from authorities.

EMAIL/VOICE: {YOUR COMPANY/AGENCY NAME} EMERGENCY! A bomb has been found at {location}. Avoid the vicinity of {location}, prepare immediately for possible evacuation. If you are not in the area, stay away. Listen for instructions from YOUR AGENCY NAME officials or local authorities and follow them quickly and carefully. Repeat, a bomb has been found at {location}. For additional information and updates go to {Emergency Website} {End of message}.

Civil Disturbance– Without Keywords

TEXT: (YOUR COMPANY/AGENCY NAME) Emergency! A violent disturbance is occurring near (location). Leave the area. Follow instructions from authorities.

EMAIL/VOICE: (YOUR COMPANY/AGENCY NAME) EMERGENCY! A violent disturbance has broken out near (location). There is a risk of danger to residents and park visitors. For your own safety, leave the area. If you are not in the area, stay away. Follow instructions from (YOUR COMPANY/AGENCY NAME) officials or local authorities. For additional information and updates go to (Emergency Website) {End of message}.

Civil Disturbance– With Keywords

TEXT: {YOUR COMPANY/AGENCY NAME} Emergency! A violent disturbance is occurring near {location}. Leave the area. Follow instructions from authorities.

EMAIL/VOICE: {YOUR COMPANY/AGENCY NAME} EMERGENCY! A violent disturbance has broken out near {location}. There is a risk of danger to residents and park visitors. For your own safety, leave the area. If you are not in the area, stay away. Follow instructions from {YOUR COMPANY/AGENCY NAME} officials or local authorities. For additional information and updates go to {Emergency Website) {End of message}.

Child Abduction– Without Keywords

TEXT: A child has been abducted from (location). For information on the suspect or child, go to (Emergency Website).

EMAIL/VOICE: A child has been abducted from (location). Call the police (number) if the following suspect or child is seen: (type description of suspect and child).

Child Abduction– With Keywords

TEXT: A child has been abducted from {location}. For information on the suspect or child, go to {Emergency Website}.

EMAIL/VOICE: A child has been abducted from {location}. Call the police {number} if the following suspect or child is seen: {type description of suspect child} {vehicle description}.

Earthquake– Without Keywords

TEXT: (YOUR COMPANY/AGENCY NAME) ALERT: An earthquake has occurred. You should evacuate all (YOUR COMPANY/AGENCY NAME) buildings and remain outside until further notice.

EMAIL/VOICE: EMERGENCY! An earthquake has just occurred. For your safety, evacuate all (YOUR COMPANY/AGENCY NAME) buildings. Remain outside for further information. We will provide updates as we receive more information. For additional information and updates go to (Emergency Website) {End of message}.

Earthquake– With Keywords

TEXT: {YOUR COMPANY/AGENCY NAME} ALERT: An earthquake has occurred. You should evacuate all {YOUR COMPANY/AGENCY NAME} buildings and remain outside until further notice.

EMAIL/VOICE: EMERGENCY! An earthquake has just occurred. For your safety, evacuate all {YOUR COMPANY/AGENCY NAME} buildings. Remain outside for further information. We will provide updates as we receive more information. For additional information and updates go to {Emergency Website} {End of message}.

Explosion– Without Keywords

TEXT: (YOUR COMPANY/AGENCY NAME) Emergency! There has been an explosion near (location). Prepare to evacuate. Follow instructions from authorities.

EMAIL/VOICE: (YOUR COMPANY/AGENCY NAME) EMERGENCY! There has been an explosion near (location). If you are in the immediate vicinity, you should evacuate as instructed to by (YOUR COMPANY/AGENCY NAME) officials or local authorities. If you are not in the area, avoid the area so that emergency units can work unimpeded. Follow instructions from YOUR AGENCY NAME officials or local authorities. For additional information and updates go to (Emergency Website) {End of message}.

Explosion– With Keywords

TEXT: {YOUR COMPANY/AGENCY NAME} Emergency! There has been an explosion near {location}. Prepare to evacuate. Follow instructions from authorities.

EMAIL/VOICE: {YOUR COMPANY/AGENCY NAME} EMERGENCY! There has been an explosion near {location}. If you are in the immediate vicinity, you should evacuate as instructed to by {YOUR COMPANY/AGENCY NAME} officials or local authorities. If you are not in the area, avoid the area so that emergency units can work unimpeded. Follow instructions from YOUR AGENCY NAME officials or local authorities. For additional information and updates go to {Emergency Website} {End of message}.

Fire– Without Keywords

TEXT: (YOUR COMPANY/AGENCY NAME) ALERT! There is a fire at (YOUR COMPANY/AGENCY NAME) in (building/location), evacuate if you are in the building. If you are not in the area, stay clear of the area.

EMAIL/VOICE: (YOUR COMPANY/AGENCY NAME) EMERGENCY! A fire has been reported at (YOUR COMPANY/AGENCY NAME) in (building/location), if you are in the [building/location], evacuate immediately. If you are not in the area, stay clear so that emergency units and firefighters can work unimpeded. Follow instructions from YOUR AGENCY NAME officials or local authorities. For additional information and updates go to (Emergency Website) {End of message}.

Fire– With Keywords

TEXT: {YOUR COMPANY/AGENCY NAME} ALERT! There is a fire at {YOUR COMPANY/AGENCY NAME} in {building/location}, evacuate if you are in the building. If you are not in the area, stay clear of the area.

EMAIL/VOICE: {YOUR COMPANY/AGENCY NAME} EMERGENCY! A fire has been reported at {YOUR COMPANY/AGENCY NAME} in {building/location}, if you are in the {building/location}, evacuate immediately. If you are not in the area, stay clear so that emergency units and firefighters can work unimpeded. Follow instructions from {YOUR COMPANY/AGENCY NAME} officials or local authorities. For additional information and updates go to {Emergency Website} {End of message}.

Flooding– Without Keywords

TEXT: (YOUR COMPANY/AGENCY NAME) Flood Alert: Emergency! (Location) is currently flooding. Please avoid the area.

EMAIL/VOICE: (YOUR COMPANY/AGENCY NAME) Alert: (Affected location) is currently flooding. If you are in the area, seek higher ground immediately. If you are not near the park, you should stay clear of the area. For additional information and updates go to (Emergency Website) {End of message}.

Flooding– With Keywords

TEXT: {YOUR COMPANY/AGENCY NAME} Flood Alert: Emergency! {Location} is currently flooding. Please avoid the area.

EMAIL/VOICE: {YOUR COMPANY/AGENCY NAME} Alert: {Affected location} is currently flooding. If you are in the area, seek higher ground immediately. If you are not near the park, you should stay clear of the area. For additional information and updates go to {Emergency Website} {End of message}.

Gas Leak– Without Keywords

TEXT: (YOUR COMPANY/AGENCY NAME) EMERGENCY!: There is a gas leak and threat of fire near (location). Extinguish all flammable items. Follow instructions from authorities.

EMAIL/VOICE (YOUR COMPANY/AGENCY NAME) EMERGENCY! There is a gas leak near (location), posing a threat of fire from accidental ignition. If you are in the vicinity, immediately extinguish any burners or other flames and prepare to evacuate. If you are not in the area, stay away. Follow instructions from (YOUR COMPANY/AGENCY NAME) officials or local authorities. For additional information and updates go to (Emergency Website) {End of message}.

Gas Leak– With Keywords

TEXT: {YOUR COMPANY/AGENCY NAME} EMERGENCY! There is a gas leak and threat of fire near {location}. Extinguish all flammable items. Follow instructions from authorities.

EMAIL/VOICE {YOUR COMPANY/AGENCY NAME} EMERGENCY! There is a gas leak near {location}, posing a threat of fire from accidental ignition. If you are in the vicinity, immediately extinguish any burners or other flames and prepare to evacuate. If you are not in the area, stay away. Follow instructions from {YOUR COMPANY/AGENCY NAME} officials or local authorities. For additional information and updates go to {Emergency Website} {End of message}.

General Evacuation– Without Keywords

TEXT/EMAIL/VOICEL: This is (YOUR COMPANY/ AGENCY NAME) Emergency Management. Law Enforcement Officers are responding to a report of (problem) at (location). Calmly evacuate the building/park using all available exits and move away from the area.

TEXT/EMAIL/VOICE: Problem Resolved: This is the (YOUR COMPANY/ AGENCY NAME) Emergency Management. The incident at (location) has been resolved and it is safe to return to normal activity.

General Evacuation– With Keywords

TEXT/EMAIL/VOICEL: This is {YOUR COMPANY/ AGENCY NAME} Emergency Management. Law Enforcement Officers are responding to a report of {problem} at {location}. Calmly evacuate the building/park using all available exits and move away from the area.

TEXT/EMAIL/VOICE: Problem Resolved: This is the {YOUR COMPANY/ AGENCY NAME} Emergency Management. The incident at {location} has been resolved and it is safe to return to normal activity.

Hazardous Materials– Without Keywords

TEXT: (YOUR COMPANY/AGENCY NAME) ALERT! There has been a hazardous spill near (location). Prepare to evacuate. Follow instructions from authorities.

EMAIL/VOICE: (YOUR COMPANY/AGENCY NAME) EMERGENCY! There has been a (spill/release) of a hazardous material near (location). If you are near the spill leave now, all others stay away from this location so that emergency units and hazmat teams can work unimpeded. Follow instructions from (YOUR COMPANY/AGENCY NAME)officials or local authorities. For additional information and updates go to (Emergency Website) {End of message}.

Hazardous Materials– With Keywords

TEXT: {YOUR COMPANY/AGENCY NAME} ALERT! There has been a hazardous spill near (location). Prepare to evacuate. Follow instructions from authorities.

EMAIL/VOICE: {YOUR COMPANY/AGENCY NAME} EMERGENCY! There has been a {spill/release} of a hazardous material near {location}. If you are near the spill leave now, all others stay away from this location so that emergency units and hazmat teams can work unimpeded. Follow instructions from {YOUR COMPANY/AGENCY NAME} officials or local authorities. For additional information and updates go to {Emergency Website} {End of message}.

Hazardous Materials for Follow Up and Web Posting– Without Keywords

TEXT/EMAIL/VOICEMAIL/WEB: At approximately (time) today, a potentially hazardous material was released near (location). As a result, (location) is being evacuated while (YOUR COMPANY/AGENCY NAME) and Environmental Health & Safety officials conduct a thorough investigation.

Occupants of (location) should take shelter in (location here) until further notice. All others should avoid the area.

(location) will be re-opened once it is determined that the building is safe for occupancy.

An update will be posted on this site at (time).

Hazardous Materials for Follow Up and Web Posting– With Keywords

TEXT/EMAIL/VOICEMAIL/WEB: At approximately {time} today, a potentially hazardous material was released near {location}. As a result, {location} is being evacuated while (YOUR COMPANY/AGENCY NAME) and Environmental Health & Safety officials conduct a thorough investigation.

Occupants of {location}should take shelter in {shelter location} until further notice. All others should avoid the area.

{location} will be re-opened once it is determined that the building is safe for occupancy. {Further details/instructions}.

An update will be posted on this site at {time}.

Hostage Incident– Without Keywords

TEXT: (YOUR COMPANY/AGENCY NAME) ALERT! A HOSTAGE INCIDENT is unfolding near (location). Evacuate immediately and avoid this area until an All Clear is given.

EMAIL/VOICE: (YOUR COMPANY/AGENCY NAME) ALERT– A HOSTAGE INCIDENT is unfolding near (location). Evacuate immediately and seek shelter away from open doors and windows. Avoid this area until an All Clear is given.

Hostage Incident– With Keywords

TEXT: {YOUR COMPANY/AGENCY NAME} ALERT! A HOSTAGE INCIDENT is unfolding near {location}. Evacuate immediately and avoid this area until an All Clear is given.

EMAIL/VOICE: {YOUR COMPANY/AGENCY NAME} ALERT– A HOSTAGE INCIDENT is unfolding near {location}. Evacuate immediately and seek shelter away from open doors and windows. Avoid this area until an All Clear is given.

IT Outage – Without Keywords

TEXT: (YOUR COMPANY/AGENCY NAME) is experiencing a server outage at (location). We will update you when service has been restored.

EMAIL/VOICE (YOUR COMPANY/AGENCY NAME) is currently experiencing a server outage at (location). During this time, access to the (website)will be unavailable. We apologize for the inconvenience. Updates will be provided when service is restored.

IT Outage – With Keywords

TEXT: {YOUR COMPANY/AGENCY NAME} is experiencing a server outage at {location}. We will update you when service has been restored.

EMAIL/VOICE {YOUR COMPANY/AGENCY NAME} is currently experiencing a server outage at {location}. During this time, access to the {website}will be unavailable. We apologize for the inconvenience. Updates will be provided when service is restored.

IT Outage Restored – Without Keywords

TEXT: (YOUR COMPANY/AGENCY NAME) server outage has now been restored.

EMAIL/VOICE: (YOUR COMPANY/AGENCY NAME) server outage has now been restored. Access to the website and applications is now available. If you are still experiencing any issues, please reach out to IT immediately.

IT Outage Restored – With Keywords

TEXT: {YOUR COMPANY/AGENCY NAME} server outage has now been restored.

EMAIL/VOICE: {YOUR COMPANY/AGENCY NAME} server outage has now been restored. Access to the website and applications is now available. If you are still experiencing any issues, please reach out to IT immediately.

IT Maintenance Scheduled – Without Keywords

TEXT: (YOUR COMPANY/AGENCY NAME) has scheduled server maintenance on (date) at (time). Updates will be provided when maintenance is complete.

EMAIL/VOICE: (YOUR COMPANY/AGENCY NAME) has scheduled server maintenance on (date) at (time). During that time, access to the website and applications will not be available. The maintenance is scheduled to take approximately (time frame). We will update you when the system is back up and running.

IT Maintenance Scheduled – With Keywords

TEXT: {YOUR COMPANY/AGENCY NAME} has scheduled server maintenance on (date) at (time). Updates will be provided when maintenance is complete.

Lightning– Without Keywords

TEXT: (YOUR COMPANY/AGENCY NAME) Emergency! Electrical storm! Lightning is striking near the (location). Stay inside and away from metal objects.

EMAIL/VOICE: (YOUR COMPANY/AGENCY NAME) EMERGENCY! A major electrical storm with powerful and frequent lightning is striking on or near the (location). Seek cover or stay inside and away from metal objects until the storm has stopped. For additional information and updates go to (Emergency Website) {End of message}.

Lightning– With Keywords

TEXT: {YOUR COMPANY/AGENCY NAME} Emergency! Electrical storm! Lightning is striking near the (location). Stay inside and away from metal objects.

EMAIL/VOICE: {YOUR COMPANY/AGENCY NAME} EMERGENCY! A major electrical storm with powerful and frequent lightning is striking on or near the {location}. Seek cover or stay inside and away from metal objects until the storm has stopped. For additional information and updates go to {Emergency Website} {End of message}.

Missing Person– With Keywords

EMAIL/TEXT/VOICE:

{YOUR COMPANY/AGENCY NAME} ALERT! Missing Person Last Seen on {Date} at {Last Seen} wearing {Last Seen Wearing}. 

Name: {Name}

Age: {Age}

Eye Color: {Eye Color}

Hair Color: {Hair Color}

Height: {Height}

Weight: {Weight}

Additional Information {description}

If you have any information that can help the investigation, please contact {YOUR COMPANY/AGENCY NAME} at the emergency line or {number}.

Severe Weather– Without Keywords

TEXT: (YOUR COMPANY/AGENCY NAME) Alert: A Severe Weather report indicates potential impact to (YOUR COMPANY/AGENCY NAME). The park is now closed. Visit (website) for details.

EMAIL/VOICEMAIL (YOUR COMPANY/AGENCY NAME) Alert: A Severe Weather report indicates potential impact to (YOUR COMPANY/AGENCY NAME). The storm is (description, winds, heading). The park is now closed. Seek shelter immediately and stay indoors. Visit (website) for further details.

Severe Weather– With Keywords

TEXT: {YOUR COMPANY/AGENCY NAME} Alert: A Severe Weather report indicates potential impact to {YOUR COMPANY/AGENCY NAME}. The park is now closed. Visit (website) for details.

EMAIL/VOICEMAIL: {YOUR COMPANY/AGENCY NAME} Alert: A Severe Weather report indicates potential impact to {YOUR COMPANY/AGENCY NAME}. The storm is {description, winds, heading}. The park is now closed. Seek shelter immediately and stay indoors. Visit {website} for further details.

Shelter in Place/Lockdown– Without Keywords

TEXT/EMAIL/VOICEMAIL: This is (YOUR COMPANY/AGENCY NAME). Officers are responding to a report of (problem) at (location). Get to a safe place and take precautions until given an all clear.

Shelter in Place/Lockdown– With Keywords

TEXT/EMAIL/VOICEMAIL: This is {YOUR COMPANY/AGENCY NAME}. Officers are responding to a report of {problem} at {location}. Get to a safe place and take precautions until given an all clear.

Shelter in Place/Lockdown All Clear– Without Keywords

TEXT/EMAIL/VOICEMAIL: This is (YOUR COMPANY/AGENCY NAME). The incident at (location) has been resolved and it is safe to return to normal activity.

Shelter in Place/Lockdown All Clear– With Keywords

TEXT/EMAIL/VOICEMAIL: This is {YOUR COMPANY/AGENCY NAME}. The incident at {location} has been resolved and it is safe to return to normal activity.

Tornado – Without Keywords

TEXT: (YOUR COMPANY/AGENCY NAME) Alert: A tornado warning has been issued for (Location). Seek shelter immediately away from windows and doors. Visit (Emergency Website) for more details.

EMAIL: (YOUR COMPANY/AGENCY NAME) Alert: A tornado warning has been issued for (Location). A tornado warning means that a tornado has been sighted on the ground and you should take immediate action to take cover. Stay away from windows, doors and walls that face the building’s exterior.

• Go to a shelter area, such as a basement or the lowest level in the building;
• If there is no basement, go to the center of an interior room on the lowest level (closet, interior hallway) away from corners, windows, doors and outside walls;
• Put as many walls as possible between you and the outside;
• Get under a sturdy table and use your arms to protect your head and neck
• Do not open the windows.

If a tornado hits and you sustain injuries, or witness others being injured, call (number)

If the tornado warning is extended or lifted, an update will be posted at (Emergency Website)

VOICE: This is a (YOUR COMPANY/AGENCY NAME) Alert! Emergency Message for the (Location). A tornado warning has been issued until (time) today. A tornado warning means that a tornado has been sighted on the ground and you should take immediate action to take cover. For more details and updates, visit the Web at (Emergency Website).

Tornado – With Keywords

TEXT: {YOUR COMPANY/AGENCY NAME} Alert: A tornado warning has been issued for (Location). Seek shelter immediately away from windows and doors. Visit (Emergency Website) for more details.

EMAIL: {YOUR COMPANY/AGENCY NAME} Alert: A tornado warning has been issued for {Location}. A tornado warning means that a tornado has been sighted on the ground and you should take immediate action to take cover. Stay away from windows, doors and walls that face the building’s exterior.

• Go to a shelter area, such as a basement or the lowest level in the building;
• If there is no basement, go to the center of an interior room on the lowest level (closet, interior hallway) away from corners, windows, doors and outside walls;
• Put as many walls as possible between you and the outside;
• Get under a sturdy table and use your arms to protect your head and neck
• Do not open the windows.

If a tornado hits and you sustain injuries, or witness others being injured, call {number}.

If the tornado warning is extended or lifted, an update will be posted at {Emergency Website}

VOICE: This is a {YOUR COMPANY/AGENCY NAME} Alert! Emergency Message for the {Location}. A tornado warning has been issued until {time} today. A tornado warning means that a tornado has been sighted on the ground and you should take immediate action to take cover. For more details and updates, visit the Web at {Emergency Website}.

Water Shut-Off – Without Keywords

TEXT: There will be a temporary water shut-off at the (location) on (date) from (start time) to (end time). Use of facilities will be restricted during this time.

EMAIL/VOICE: (YOUR COMPANY/AGENCY NAME) has scheduled a temporary water shut-off at (location) on (date) from (start time) to (end time) on floors (floor number). During this time, use of restrooms and other facilities will be restricted. Please make arrangements during this time frame if you are affected by the water shut-off. An update will be provided when water is restored.

Water Shut-Off – With Keywords

TEXT: There will be a temporary water shut-off at the {location} on {date} from {start time} to {end time}. Use of facilities will be restricted during this time.

EMAIL/VOICE: {YOUR COMPANY/AGENCY NAME} has scheduled a temporary water shut-off at {location} on {date} from {start time} to {end time} on floors {floor number}. During this time, use of restrooms and other facilities will be restricted. Please make arrangements during this time frame if you are affected by the water shut-off. An update will be provided when water is restored.

Water Shut-Off Restored– Without Keywords

TEXT: (YOUR COMPANY/AGENCY NAME) has restored water service at (location). Restroom and facilities are now available.

EMAIL/VOICE: (YOUR COMPANY/AGENCY NAME) has restored water service at (location). Restroom and facilities are now available.

Water Shut-Off Restored– With Keywords

TEXT: {YOUR COMPANY/AGENCY NAME} has restored water service at {location}. Restroom and facilities are now available.

EMAIL/VOICE: {YOUR COMPANY/AGENCY NAME} has restored water service at {location}. Restroom and facilities are now available.

Wellness Check– Without Keywords

SMS: (YOUR COMPANY/AGENCY NAME) Message. Now that the (incident) has passed, we are conducting a wellness check to ensure everyone is okay. Please respond back to advise your status.

Optional Replies: 1. I am safe

2. I need help

3. I have left the area

EMAIL/VOICE: (YOUR COMPANY/AGENCY NAME) Message. Now that the (incident) at (location) has passed, we are conducting a wellness check to ensure everyone is okay. Please respond back to advise your status. Please contact (YOUR COMPANY/AGENCY NAME) at (number) if you have questions or need further assistance.

Optional Replies: 1. I am safe

2. I need help

3. I have left the area

Wellness Check– With Keywords

SMS: {YOUR COMPANY/AGENCY NAME} Message. Now that the {incident} has passed, we are conducting a wellness check to ensure everyone is okay. Please respond back to advise your status.

Optional Replies: 1. I am safe

2. I need help

3. I have left the area

EMAIL/VOICE: {YOUR COMPANY/AGENCY NAME} Message. Now that the {incident} at {location} has passed, we are conducting a wellness check to ensure everyone is okay. Please respond back to advise your status. Please contact {YOUR COMPANY/AGENCY NAME} at {number} if you have questions or need further assistance.

Optional Replies: 1. I am safe

2. I need help

3. I have left the area

Wildfire Evacuation– Without Keywords

TEXT: (YOUR COMPANY/AGENCY NAME) Alert! There is a fast-moving wildfire near (Location). If you are in the area, evacuate immediately head towards (location). For additional information and updates go to (Emergency Website) {End of message}.

EMAIL/VOICE: : (YOUR COMPANY/AGENCY NAME) Alert! There is a fast-moving wildfire near (From Location) moving towards (To Location). If you are in the area, evacuate immediately head towards (Safe location). For additional information and updates go to (Emergency Website). If you need immediate assistance, contact the emergency number (number). {End of message}.

Wildfire Evacuation– With Keywords

TEXT: {YOUR COMPANY/AGENCY NAME} Alert! There is a fast-moving wildfire near {From Location} moving {Towards Location}. If you are in the area, evacuate immediately towards {Safe location}. For additional information and updates go to {Emergency Website} {End of message}.

EMAIL/VOICE: {YOUR COMPANY/AGENCY NAME} Alert! There is a fast-moving wildfire near {From Location} moving towards {To Location}. If you are in the area, evacuate immediately towards {Safe location}. For additional information and updates go to {Emergency Website}. If you need immediate assistance, contact {YOUR COMPANY/AGENCY NAME} at {number}. {End of message}.